This person should have expertise about where relative folders/files are currently located and what should be migrated. This elevated permission should be requested for the Shared Drive’s subject matter expert (not necessarily your IT contact).

Permission is granted for a limited two-week period.

Ability to migrate folders and subfolders of content as long as they have View access.

To transfer items to a personal Google account, use Google Takeout (e.g., graduating students).įolder Migration permissions include the following: To transfer folders from Google Drive to a Shared Drive for other users at NCSU, you can request Folder Migration permission for yourself or another user to assist with this content migration.

Folder Migration Permissions Request Form.

See Shared Drives limits for information on data migration and content organization.

See Determining Sensitivity Levels for Shared Data for details.

As with Google Drives, Shared Drives are approved as a cloud storage option for Red Level Data and below.

If you do not have a Google Group, you can request one via Web Registry.

OIT recommends using a Google Group to manage a Shared Drive, especially if it has a large membership and varying permissions.

Designate at least one additional Manager (if not more).

Before migrating content, identify individuals to be initially included and add members to the Shared Drive.

NC State may modify Shared Drive settings for university compliance purposes.

Content in a shared drive is stored in Vault for e-discovery and retention.

Folder Migration Permission (previously “Primary Organizer”) can be granted for a limited two week period.

Users outside of the NC State domain can be members of a Shared Drive if they have a Google account and outside membership is not restricted at the Shared Drive level.

Individual file access can be granted to non-members, unless otherwise restricted at the Shared Drive level.

Folder-level access can be granted to non-members, unless otherwise restricted at the Shared Drive level.Folders and documents stored in a Shared Drive can be accessed by all the Shared Drive members.

There is no limit to how many Managers can be assigned. A Shared Drive must have at least one Manager.A Shared Drive, and all associated files, is owned by the domain (NC State) rather than an individual.A Shared Drive can be used for a project, committee, department, or other purpose and are recommended for business continuity. Google Shared Drives are available for users in our NC State domain and can be created by the end user.

How to set up a shared google drive